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Executive Assistant to the Secretary/CEO
The national office of The Phi Beta Kappa Society seeks an executive assistant to the Secretary/CEO. This position is responsible for a wide-range of critical administrative functions, and must effectively provide both strategic guidance and tactical execution on various programs. In addition to providing this administrative support, the Executive Assistant also assists in the Society’s annual awards programs and in development research, follow-up and communication. Phi Beta Kappa maintains a collaborative work environment; the Executive Assistant will have the opportunity to interact with the National Arts and Sciences Initiative, Chapters and Associations, the Visiting Scholars Program, communications, and executive staff.
Duties and Responsibilities
Manages the schedule of the Secretary and makes travel arrangements as necessary
Manages logistics, coordination and event planning for key meetings and events, such as quarterly Executive Committee meetings, quarterly Investment Committee Meetings, annual meeting of the Senate, and various staff events
Assists Secretary/CEO in managing donor relations and works with development staff in major giving and donor relations;
Serves as staff liaison to the Executive Committee, Investment Committee, and Council Nominating Committee. This includes scheduling, travel arrangements, and note-taking
Assists with administrative aspects of seven annual awards, including communicating with selection panels, notifying winners, coordinating announcements with communication staff, and planning awards-related events
Coordinates annual Book Awards Dinner celebrating three $10,000 awards for approximately 100 attendees
Collaborates with direct mail consultants to coordinate the Secretary’s Circle high level donor program
Researches and strategically contacts current and potential donors for meetings with the Secretary
Receives and screens telephone calls with exemplary telephone manner. Manages incoming mail, gifts, and written correspondence
At least three years of professional experience in similar support functions, preferably in an education or nonprofit setting
Excellent interpersonal skills with an emphasis on customer service
Detail oriented, excellent organizational skills, highly anticipatory, and intellectually curious
Demonstrated ability to work independently and proactively
Exceptional written and oral communication abilities
This is a full-time position in the national office of the Phi Beta Kappa Society in Washington, DC. Compensation will include a salary commensurate with the qualifications of the successful candidate. Phi Beta Kappa offers excellent benefits, including medical, dental, vision, and retirement benefits.
Applications will be reviewed until the appointment is made.
A complete application will consist of a letter of application stating the candidate's interest in and qualifications for the position, a résumé or curriculum vitae, and the names and email addresses of no fewer than three professional references.
Application materials should be submitted electronically and directed to:
Frederick M. Lawrence, Secretary and Chief Executive Officer of the Phi Beta Kappa Society, at
with the subject line "Executive Assistant Position."
About The Phi Beta Kappa Society
Founded on December 5, 1776, The Phi Beta Kappa Society is the nation’s most prestigious academic honor society. It has chapters at 290 colleges and universities in the United States, nearly 50 alumni associations, and more than half a million members worldwide. The mission of The Phi Beta Kappa Society is to champion education in the liberal arts and sciences, foster freedom of thought, and recognize academic excellence. For more information, visit
Posted February 2020