Position Summary
Are you organized, detail-oriented, and excited to support programs that celebrate and advance Phi Beta Kappa’s mission? The Phi Beta Kappa Society seeks a highly organized, detail-oriented, and proactive Data and Administrative Assistant to support the Development, Events & Awards team.We are looking for someone who genuinely loves organization, systems, and data. The type of person who gets excited about creating order, building new processes, improving workflows, developing SOPs, and helping make data work for us.
This role is essential to the day-to-day operations of the department and will provide administrative, database, and project coordination support across fundraising initiatives, donor stewardship, events, and internal operations.
This position is ideal for an early-career professional interested in nonprofit operations, development, events, and data management.
Position Title: Data and Administrative Assistant
Department: Development, Events, & Awards
Reports To: Director of Development, Events, & Awards
Status: Full-time, Exempt
Location: Dupont Circle, Washington, DC — in-person presence required
Key Responsibilities
• Maintain and update donor, event, and constituent records in organizational databases, ensuring accuracy and consistency.• Assist with gift entry support, acknowledgment tracking, donor reports, and pledge monitoring.
• Support data cleanup projects, reporting requests, and record management initiatives.
• Prepare spreadsheets, mailing lists, tracking documents, and internal reports for department use.
• Assist with invoice processing, expense tracking, reimbursement coordination, and departmental administrative tasks.
• Coordinate shipping, inventory, and organization of event supplies and collateral materials.
• Support onsite event operations as needed, including setup, guest support, and vendor coordination.
• Help maintain timelines, project trackers, and task management systems for departmental initiatives.
• Provide administrative and logistical support for Phi Beta Kappa’s 250th anniversary initiatives, regional events, awards programs, donor gatherings, and institutional convenings.
• The position requires occasional out-of-state travel to support organizational events, donor engagements, and conferences.
Who You Are
• Organized, proactive, and detail-oriented.• Excited to learn about nonprofit operations, development, and events.
• Comfortable juggling multiple priorities in a fast-paced environment.
• Communicates clearly and professionally in writing and conversation.
• Collaborative and eager to contribute to a small, mission-driven team.
• A recent graduate or early-career professional seeking experience in higher education or nonprofit work.
• Passionate about advancing Phi Beta Kappa's nonpartisan mission to champion the liberal arts and sciences, combined with a keen interest in news, books, culture, and politics.
Why It Matters
This role is essential to the success of Phi Beta Kappa’s Development, Events & Awards team and serves as a key operational partner across the department’s work. The Data and Administrative Assistant helps ensure that projects, donor engagement efforts, events, and internal operations run smoothly and efficiently by providing strong administrative coordination, data management, and organizational support.As a collaborative member of a small and fast-paced team, this position helps create the infrastructure that allows the department to execute high-impact programs, strengthen relationships with members and supporters, and advance the Society’s mission. From managing critical data and tracking systems to supporting event logistics and team operations, this role contributes directly to the effectiveness, responsiveness, and overall success of the department.
The anticipated salary is in the range of $50,000-60,000 depending upon experience.
The Phi Beta Kappa Society offers excellent benefits, including medical, dental, vision, and retirement. The national office of Phi Beta Kappa is in the heart of Dupont Circle in Washington, D.C.
About The Phi Beta Kappa Society
The Phi Beta Kappa Society, the nation's most prestigious academic honor society, champions education in the liberal arts and sciences, fosters freedom of thought, and recognizes academic excellence.The invitation to join Phi Beta Kappa is widely recognized as a mark of distinguished accomplishment. Every year, working with dedicated volunteer leaders at chapters at over 290 U.S. colleges and universities, we welcome over 20,000 new students to membership. With well over 700,000 members worldwide, we engage this member network through innovative national and virtual programming as well as local activity with more than 40 alumni associations.
Through the work of a dedicated team in the national office in Washington, D.C., we create diverse opportunities for volunteer-led programs, networking, and lifelong learning, as well as champion the arts and sciences in higher education and in communities across the country. For more information about The Phi Beta Kappa Society, visit www.pbk.org.
The Phi Beta Kappa Society is an equal opportunity employer.
To apply, please send resume and cover letter to HRHiring@pbk.org.
All materials should be in a single pdf file titled “Data and Administrative Assistant, applicant’s last name” (e.g., Data and Administrative Assistant, Jones)
Applications will be considered on a rolling basis until a successful applicant is found.