Program Assistant

Position Summary

Are you organized, detail-oriented, and excited to support programs that celebrate and advance Phi Beta Kappa’s mission? The Program Assistant will provide hands-on administrative and operational support to the Development, Events & Awards teams, helping ensure smooth workflows and successful program execution.

This role is ideal for a recent graduate or early-career professional who enjoys coordinating events, supporting project logistics, and collaborating with a small, mission-driven team. You will help the teams operate efficiently while gaining valuable experience in development, events, and nonprofit operations.

Position Title: Program Assistant
Department: Development, Events, & Awards
Reports To: Director / Assistant Director of Development, Events, & Awards
Status: Full-time, Exempt
Location: Dupont Circle, Washington DC- in person required

Key Responsibilities:

- Assist with scheduling, coordination, and logistics for development, events, and awards initiatives.
- Support preparation of communications, materials, and reports for internal and external audiences.
- Help manage databases, spreadsheets, and other records to ensure accuracy and accessibility.
- Serve as a point of contact for general inquiries related to events, programs, and departmental initiatives.
- Contribute to smooth workflows across the Development, Events & Awards teams by supporting day-to-day operational needs.
- Assist with tracking budgets, RSVPs, and other program-related details as needed.
- The position requires occasional out-of-state travel to support organizational events, donor engagements, and conferences.

Who You Are:

- Organized, proactive, and detail-oriented.
- Excited to learn about nonprofit operations, development, and events.
- Comfortable juggling multiple priorities in a fast-paced environment.
- Communicates clearly and professionally in writing and conversation.
- Collaborative and eager to contribute to a small, mission-driven team.
- A recent graduate or early-career professional seeking experience in higher education or nonprofit work.
- Proactive and resourceful, anticipating needs independently while collaborating effectively across teams.
- Passionate about advancing Phi Beta Kappa's nonpartisan mission championing the liberal arts and sciences, combined with a keen interest in news, books, culture, and politics.

Why It Matters:

This role is critical to supporting Phi Beta Kappa’s development, events, and awards initiatives. By assisting with logistics, communications, and operational tasks, the Program Assistant helps the team deliver programs that celebrate the Society’s mission and engage members, chapters, and supporters effectively.

How to Apply

To apply, please send resume and cover letter to HRHiring@pbk.org.

All materials should be in a single pdf file titled “Program Assistant, applicant’s last name” (e.g., Program Assistant, Jones)

Applications will be considered on a rolling basis until a successful applicant is found.

The anticipated salary is in the range of $50,000-60,000 depending upon experience.

The Phi Beta Kappa Society offers excellent benefits, including medical, dental, vision, and retirement. The national office of Phi Beta Kappa is in the heart of Dupont Circle in Washington, D.C.